Getting paid should not depend on someone remembering to raise the invoice. VYSA builds billing and receivables systems that follow your pricing, contracts and customers, then post to the books.
Billing turns work delivered into money owed, and collections turns money owed into cash. When pricing lives in contracts, usage lives in operations and invoices are typed by hand, revenue leaks at every step.
VYSA designs billing software around your commercial model: recurring plans, usage, milestones, time and materials or a mix of all four. Invoices are generated from what was delivered, and overdue balances follow a process instead of a mood.
The general ledger stays in your accounting system, and card and bank payments stay with payment providers. We connect both, so billing logic is yours and the regulated rails stay with specialists.
Jobs, hours and extras are completed in one system and billed from memory in another.
Customer-specific rates, discounts and minimums are applied by whoever knows the account.
A wrong PO number or missing backup delays payment by weeks while the invoice is reissued.
Overdue accounts are chased when someone has time, with no record of what was promised.
Finance learns what will be collected this month only after the month has ended.
Recurring, usage, milestone and time-based charges calculated from your own rules.
Customer rates, tiers, discounts and minimums held once and applied every time.
Invoices in the format each customer requires, with supporting detail attached.
Corrections with approval and a reason, so every change can be traced.
Overdue accounts prioritized by value and risk, with notes and promised dates.
Incoming payments matched to open invoices, with exceptions sent for review.
Customers view invoices, download statements and pay without emailing accounts.
Aging, days sales outstanding and expected cash by week, customer and collector.
Commodity problems already have excellent answers. We connect them to your system instead of rebuilding them.
Invoices, credits and receipts post to your accounting system, which remains the book of record.
Cards, bank debits and transfers run through an established payment provider.
Sales tax and VAT are calculated by a specialist tax service and stored on the invoice.
Invoices reach customer procurement portals and e-invoicing networks in the format they accept.
Invoices and reminders send through a transactional email service with delivery tracking.
Invoices come from operational records, so extras and usage no longer rely on memory.
Pricing, references and backup are right the first time, so customers have less reason to hold payment.
Every overdue account has an owner, a history and a next action.
Finance sees what is due, what is promised and what is at risk before the month closes.
The billing system is built as an asset of your business. How code, data and infrastructure are handed over is defined in the project agreement before work starts, so it is clear what you hold when the project ends.
Your pricing rules, invoice history and customer balances stay in a structure you control and can export. VYSA Care can host, maintain and improve the system, but it is optional. You should stay because VYSA is useful, not because your billing data is hard to move.
No. Your accounting system remains the ledger. We build the billing and receivables layer in front of it and post invoices, credits and receipts so the books stay complete.
Payments run through an established payment provider that we integrate. Card and bank details are handled by that provider, not stored in the system we build.
That is usually the reason to build. Customer-specific rates, tiers, minimums, bundles and mixed billing models are captured as rules during discovery and tested against real invoices.
It depends on the number of pricing models and integrations. After discovery we set out a phased plan, often starting with one billing model before adding collections and the portal.
Bring the spreadsheets, the workarounds and the tools you rely on. We’ll map what a Billing & Collections built around your operation would include, what to integrate and what to retire.
