Inbound to available stock
- Advance notice creates an expected receipt
- Operator scans cartons against the order
- Lot and expiry captured at receipt
- System directs putaway to the best location
- Stock becomes available to sell immediately
Custom warehouse software for the way your floor runs.
Receiving, putaway, picking and packing look similar on paper. On the floor, every warehouse has rules that make it work. VYSA builds WMS software around yours.
Signs the current setup is holding you back.
- “New pickers spend weeks shadowing before they can work a shift alone.”
- “We do a full count every quarter and still don’t believe the result.”
- “Each 3PL client has a laminated sheet of rules taped to the pack bench.”
- “A recall would mean digging through receiving paperwork box by box.”
What it is
A warehouse management system tells people what to do with stock: where to put it, where to find it, what to pick next and how to ship it. When the system doesn’t match the floor, people work around it and accuracy drops.
VYSA builds warehouse software around your layout, your products and your customers’ requirements. Handheld screens show exactly what an operator needs for the task in front of them, and nothing else.
Carriers, label printers and accounting stay connected to proven services. The logic that makes your warehouse fast and accurate is the part we build, and the part you own.
Problems it solves
Paper and memory on the floor
Locations and priorities live in experienced staff’s heads, so new people are slow and mistakes are common.
Client rules handled manually
Each customer or 3PL client has packing, labeling or lot rules that the system can’t enforce.
Stock counts never agree
The system, the shelf and the sales team each have a different number, so promises get broken.
Picking paths that waste time
Pick lists ignore layout and wave logic, adding walking and touches to every order.
Traceability in a spreadsheet
Lot, batch, expiry or serial data is recorded outside the system, making recalls and audits slow.
Example workflows
Outbound for a 3PL client
- Client orders arrive through the portal or API
- Orders are batched into waves by carrier cut-off
- Pick path follows the warehouse layout
- Pack station applies that client’s packing rules
- Label printed and tracking sent back to client
Replenishment
- Pick-face minimums trigger replenishment tasks
- Tasks prioritized by upcoming order demand
- Operator confirms move by scanning both locations
- Inventory updates without a manual adjustment
What VYSA might build
Receiving
Expected receipts, scan-to-receive, discrepancies and quality holds at the dock.
Putaway & locations
Location rules by product, size, temperature, velocity or client.
Picking
Single, batch, wave or zone picking with paths shaped around your layout.
Packing & shipping
Pack verification, carton selection, labels and carrier handoff at the station.
Replenishment
Pick-face replenishment driven by minimums and upcoming demand.
Lots & serials
Batch, expiry and serial tracking from receipt to shipment for traceability.
Client rules
Per-customer requirements for 3PL and wholesale operations, enforced by the system.
Scanner app
Handheld screens designed for one task at a time, fast enough for the floor.
What we integrate rather than rebuild
Commodity problems already have excellent answers. We connect them to your system instead of rebuilding them.
Carriers & rating
Shipping rates, labels and tracking come from established carrier and multi-carrier services.
Scanners & label printers
Standard rugged handhelds and industrial label printers, supported through their existing drivers and formats.
ERP or accounting
Stock values and movements sync with your ERP or accounting system rather than duplicating them.
Ecommerce & marketplaces
Orders flow in from storefronts and marketplaces through their published APIs.
What changes day to day once it’s live.
The scanner knows the floor
Directed tasks replace knowledge that used to live in a few people’s heads, so new staff get up to speed sooner.
Stock you can promise
The system, the shelf and the sales team work from the same count.
Client rules enforced, not remembered
Packing and labeling requirements are checked at the station before a carton is sealed.
Traceability on request
Lot, expiry and serial history can be pulled for any shipment without opening a filing cabinet.
What you own at the end.
The warehouse software becomes an asset your operation owns. The handover of code, data and infrastructure is set out in the project agreement, so you know exactly what you hold before work starts.
When the floor changes, the system can change with it. VYSA Care is an optional way to keep it maintained and improving. If you choose a different path, your software and data go with you.
A typical rollout
- First: receiving & locationsScan-to-receive and location control go live first, often one zone at a time. Accurate stock in known places is the foundation for everything after.
- Then: picking & packingPick paths, waves and pack verification follow, with client rules enforced at the station once locations are trusted.
- Later: replenishment & client accessDemand-driven replenishment, lot reporting and client-facing views come last, built on the movement history the floor has already created.
Relevant industries
Related systems
Questions
Will it work with our existing scanners and printers?
In most cases. We assess your current hardware during discovery and design around it where it is suitable, recommending replacements only where needed.
When is an off-the-shelf WMS the better option?
Standard WMS products work well for conventional operations with common workflows. Custom becomes worthwhile when client rules, product handling or layout are what make your warehouse competitive.
Can we go live without stopping the warehouse?
That is the goal. Cut-over is planned around your volumes, often by process or zone, with stock counts reconciled before and after.
How long does a custom WMS take?
It depends on the workflows, integrations and hardware involved. We set a realistic plan once discovery is complete.
Tell us how this part of the business runs today. We’ll show you what a better system looks like.
Bring the spreadsheets, the workarounds and the tools you rely on. We’ll map what a Warehouse & WMS built around your operation would include, what to integrate and what to retire.