Won deal to staffed project
- Closed deal creates a project from a template
- Phases and budgets set from the estimate
- Roles are matched to available people
- Kick-off tasks assigned automatically
- Client gets access to the delivery portal
Project software built around how you deliver.
If you deliver work in projects, your method is part of what clients buy. VYSA builds project and resourcing systems that reflect it, from plan to margin.
Signs the current setup is holding you back.
- “We only learn a project lost money when the month-end report comes out.”
- “Every Monday someone asks who has capacity, and nobody can answer quickly.”
- “Half the team fills in timesheets on Friday afternoon from memory.”
- “Our project managers spend a day each month building client status decks by hand.”
What it is
Project management software keeps work, people and money aligned: what is being delivered, who is doing it, how long it is taking and whether it is still profitable. Generic task tools handle the first part and leave the rest to spreadsheets.
VYSA builds project systems around your delivery method, your phases and your commercial model. Resourcing, time and cost sit next to the plan, so managers see problems while there is still time to act.
Calendars, document storage, signatures and accounting connect to services you already use. The way you scope, staff and run projects is the part you own.
Problems it solves
Plans in one tool, money in another
Tasks live in a project app while budgets and margin are rebuilt in spreadsheets each month.
Resourcing by guesswork
Nobody can see who is free next month, so people are double-booked or left idle.
Timesheets chased every week
Time is entered late and against the wrong codes, so costs and invoices are unreliable.
Clients asking for updates
Status reports are assembled by hand because clients have no view of progress.
Margin discovered too late
Overruns only show up at month end, after the chance to fix them has passed.
Example workflows
Weekly delivery cycle
- Team logs time against tasks and phases
- Manager approves timesheets in one screen
- Budget burn and forecast update
- At-risk projects are flagged for review
Milestone billing
- Milestone is marked complete with evidence
- Client approves through the portal
- Invoice is raised from the agreed schedule
- Revenue and margin update on the project
What VYSA might build
Programs & projects
Project templates, phases and dependencies that follow your delivery method.
Resource planning
Capacity, skills and allocation across people and projects, weeks or months ahead.
Timesheets
Simple time capture against the right codes, with approval and reminders.
Project costing
Budgets, actuals, forecasts and margin calculated from real time and expenses.
Approvals
Change requests, expenses and milestones routed for sign-off with a clear record.
Delivery portal
A client-facing view of progress, deliverables, documents and approvals.
Portfolio reporting
Utilization, pipeline and project health across the whole business.
What we integrate rather than rebuild
Commodity problems already have excellent answers. We connect them to your system instead of rebuilding them.
Calendar & email
Meetings and availability come from your existing calendar provider.
Document storage
Files stay in your document platform and are linked to projects.
Accounting & payroll
Invoices, expenses and time feed the ledger and payroll systems you already run.
E-signature
Statements of work and change orders are signed through a proven service.
What changes day to day once it’s live.
Margin visible mid-project
Budget burn and forecast update weekly, so overruns are a conversation rather than a surprise.
Staffing decided from facts
Managers see who is booked and who is free weeks ahead, before anyone is double-booked.
Plans and money in one place
Tasks, time, cost and invoices sit on the same project record instead of a tool and a spreadsheet.
Clients check progress themselves
Milestones, documents and approvals are visible in the portal, so status reports stop being a weekly chore.
What you own at the end.
Your project system is built as an asset of your business. Handover of code, data and infrastructure is defined in the project agreement before work starts.
Your delivery method stays yours and can evolve without waiting for a vendor. VYSA Care is available for hosting and continuous improvement, but it is optional: you should stay because VYSA is useful, not because leaving is hard.
A typical rollout
- First: time & project costingTimesheets and live budgets come first, because margin is only visible once time is captured against the right projects and phases.
- Then: resourcing & templatesWith real time data in place, capacity planning and project templates can show who is free and how each new project should be staffed.
- Later: client portal & portfolio viewThe delivery portal and business-wide reporting follow, built on data the team already trusts internally.
Questions
Can it follow our own delivery method?
Yes. Templates, phases, gates and approvals are modeled on how you run projects rather than on a generic task list.
Can clients see progress?
Yes. A delivery portal can show agreed milestones, documents and approvals without exposing internal detail.
Will it connect to our accounting system?
Yes. Time, expenses and invoices are integrated with your existing accounting and payroll systems.
How long does it take?
That depends on scope and integrations. We agree a phased plan after discovery, often starting with time capture and project costing.
Tell us how this part of the business runs today. We’ll show you what a better system looks like.
Bring the spreadsheets, the workarounds and the tools you rely on. We’ll map what a Projects & Resourcing built around your operation would include, what to integrate and what to retire.